Job Responsibilities:

• Support Account Executives with CRM, Sales Force administration with items such as account set up, hold management and preparing reports
• Aid in proposal, RFP generation, modification and output utilizing Proposal
• Assist Marketing and Sales Leadership in research & reporting for Account Executive client prospecting
• Prepare campaign documents including but not limited to space and production contracts, posting instructions for both printed and digital creative assignments, commission coversheets, billing action forms, etc.
• Review billing and accounts payable issues in collaboration with Finance Team
• Generates reports such as, weekly sales report, ad hoc reports and renewal reports
• Assist Account Executives with internal requests for Marketing Research, Creative and Mapping
• Field inbound sales calls and supply Sales Manager with call back information.
• Coordinate and liaise in interact with other departs could RE and operation, Sales, Charting
• Back up resources to administrative functions in Finance, Charting and/or Operations
• Support Sales Leadership with team communications
• Manage general office administration – answer phones, order supplies, shipping, maintain files, etc.
• Support a team of other Sales Assistants through the "HUB"
• Other duties as assigned

Job Qualifications: 

Education and Certifications

• Bachelor’s degree preferred.

Work Experience

• 2-3 years of experience supporting a sales team

Skills

• Able to deal with problems quickly, multi-task, and prioritize work.
• Strong organizational / time management skills and be detail oriented.
• Excellent communication skills
• Strong analytical capabilities and interest in advertising, marketing and sales.
• Competent in Microsoft software applications (i.e., Word, Excel, Outlook, and PowerPoint.).
• Willing to learn internal programs and systems to the level of fluency.

Competencies

• Functional/Technical Skills – Has the functional / technical knowledge and skills to do the job at a high level of accomplishment.
• Adaptability – Adapts in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups.
• Planning and Organizing – Reaches goals that are central to organizational success by making and following plans and allocating resources effectively.
• Achievement Orientation – Adapts in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups.
• Fostering Communication – Listens and communicates openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.

Physical Demands

The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands
• Employee must have the ability to see written documents, computer screens and to adjust focus
• This job is performed in a temperature-controlled office environment

Other Requirements

• Testing in Microsoft Word and Excel is required